We wanted to post this for all the newly engaged couples out there! It is important to understand that banquet managers, even though they may call themselves a ‘wedding planner/coordinator’ are not. They may have been taken a wedding planning course or obtained certification from somewhere but really they are not your planner or coordinator. Here’s why! READ ON! 🙂
What is the difference between a banquet/catering manager and a wedding coordinator?
The most important fact to remember is your banquet/catering manager works for the hotel or venue. When you hire Madeline’s Weddings & Events (or any other planning company), we work for YOU!
The role of banquet/catering manager
* To provide a tour of the venue
* Act as your main contact at the venue, answer questions
* Act as a menu consultant for all meals and drinks chosen
* Attend menu tasting
* Create a detailed estimate of charges, deposits and when final payments are due
* Create a floor plan of your function room
* Oversee the set up of the ceremony and reception room(s), food service and other operations of the venue
* To oversee the kitchen and ensure dinner is served properly
* To manage the kitchen, serving and bar staff.
The role of your Madeline’s Weddings Wedding Day Coordinator
* Assist with vendor referrals for music, flowers, photography, transportation, hair and make up, stationery etc.
* Develop a comprehensive timeline for the day of your wedding and go through this with you
* Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc. Ensure all of your vendors are on the same page for your wedding
* Contact all of your vendors to confirm their start time, delivery time etc.
* Attend rehearsal, providing input and suggestions on etiquette and traditions for the ceremony.
* Attend and coordinate ceremony
* Attend and coordinate reception (grand entrance, first dance, toasts etc.)
* Confirm all vendors have arrived at their scheduled time
* Act as a liaison between you and your banquet manager/staff
* Confirm that DJ has a list of songs and knows the order of play
* Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
* Deliver final payment for all your vendors
At Madeline’s Weddings & Events, we work with the banquet manager at your venue to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect. When planning your wedding remember that your wedding planner or coordinator should work for YOU!! If there was an issue with the venue, the banquet staff or kitchen staff your wedding planner or coordinator will handle said issue with an unbiased opinion and YOUR best interest in mind.