Services
Services

Premier Wedding Planning & Wedding Day Coordination Services


Madeline's Premier Wedding Planning & Wedding Day Coordination Services is for the couple who wants their entire wedding planned and coordinated from start to finish. If your plans are lavish and layered this is the package for you. Think of us as your personal assistants for everything related to your wedding. While you sit back, relax, and enjoy your engagement... we handle the details. As with all of the packages we offer, you can be as involved as you would like!


  • Complimentary consultation
  • Unlimited face to face consultations
  • Unlimited telephone and email support
  • Assistance in locating ceremony and reception sites. This includes researching specific sites and venues as well as scheduling appointments for vendors on your behalf.
  • Walk through at site selection
  • Conceptual event design
  • Etiquette advice
  • Referrals to reputable vendors that match your style, budget and personality
  • Unlimited vendor referrals
  • Set and manage appointments with vendors
  • Attendance at vendor appointments
  • Collaboration with you on all wedding desires, needs, family dynamics and concerns
  • Assistance in developing a colour scheme and theme for the wedding in general by offering unique ways to incorporate details that will reflect your style and personality
  • A customized wedding planning calendar
  • Ongoing advice on budget, etiquette and wedding day activities
  • Access to various discounts on our stock of wedding décor items, as well as discounts through our preferred suppliers and vendors for all your additional wedding day needs.
  • Attendance at menu tasting
  • Several choices of top of the line stationery at a discounted price and assist with invitation design, layout and wording.
  • Addressing, Labelling and Mailing all Save The Dates & Invitations
  • Complete Guest List management (we handle all RSVPs)
  • Vendor contract review
  • Assistance in finding accommodations for out of town guests
  • Negotiate room rate for block of rooms
  • Assembly of Welcome Baskets for out of town guests
  • Delivery of Welcome Baskets
  • Decorate Honeymoon Suite for wedding night
  • Assistance with Rehearsal Dinner
  • Assistance with reception room layout & set-up
  • Assistance in the planning of your honeymoon
     
   {This Package Also Includes Complete Wedding Day Coordination Services}
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check availability for your date!

Starting at $10,000

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"  I just wanted to say thank you from the bottom of our hearts for everything that you did for us. It was such an amazing day and it could..."    more
- Agata & Adam
"Madeline, I really wanted to let you know how happy we were with the decor at the Fort Garry Hotel for our wedding - You did a fantastic job -..."    more
- Meredith & Todd
"We are so happy that we had Madeline's Weddings services for our wedding September 2013. The team was always there to help and answer any questions and provided very quick..."    more
- Jacques & Stephanie
"Thank you Madeline's Weddings team for all your help! Thank you for making our wedding decor look like it was out of a fairy tale! We absolutely loved it! I..."    more
- Amelia & Nick
"Madeline & Team, My husband and I just wanted to thank you for being there for us and helping us make though decisions. Your staff was there for us whenever..."    more
- Dina & Tim
"I just wanted to send a big thank you for all your amazing work on or wedding. The ballroom looked absolutely stunning. Everything I pictured and more. Every detail was..."    more
- Jessica & Matt
"Hi Madeline,   You guys did a fantastic job and we had the best day ever.  I would highly recommend day of coordination to anyone and I would recommend your..."    more
- Lianne & Daniel
"Nancy and I have been rebounding since last Saturday and we just noticed your repost on Instagram. Tonys was asking for a photo and we couldnt be happier to provide..."    more
- Gary & Nancy
" Jamie was absolutely amazing to work with. She understood exactly what I wanted and made sure it all happened. I had no idea how to start planning a wedding! The..."    more
- Alexis & Amilcar
"We're so glad we had Madeline's Weddings and Events with us on our big day and throughout the planning process. From the first decor meeting to the day of our..."    more
- Sarah & Lloyd
"Atheer and I were extremely happy with our wedding planning and co-ordination provided by Madeline's Weddings. Alison was a lot of fun to work with and made planning a wedding..."    more
- Suzanne & Atheer
"Madeline's Weddings, Mike and I want to thank all of you for a job well done. The wedding really exceeded our expectations, and we still have friends and family commenting..."    more
- Saniya & Mike
"Thank you for doing a fantastic job with our wedding at Fort Gibraltar last Saturday!  We walked in and Fort Gibraltar was warm and inviting and looked just stunning!  It looked like something out..."    more
- Rachel & Stuart
"Hi Madeline, I wanted to thank everyone as Madelines for making our wedding day amazing. We were so happy with our wedding coordinators, Sarah and Sara. They were so calm..."    more
- Marcie & Brad
"When Angelo and I first got engaged, I knew that we would need help to pull off the wedding of our dreams, so we turned to Madeline’s Weddings. And it’s a..."    more
- Kristin & Angelo
"  Madeline's Weddings,   Thank you so much for helping us plan and coordinate our wedding and reception. We loved getting together with you Alison, for our meetings and discussions,..."    more
- Krystal & Kris
"Working with everyone at Madeline’s made our vision for the reception come to life! They matched our colours beautifully, and had great options to add that finishing ‘wow’ factor- for..."    more
- Michelle & Dan
"Hi guys! Thank you for everything you guys did for the wedding. Everything was what we expected. Our guests loved the details and all the decor. We love how our..."    more
- Pam & Reggie
" We loved working with Madeline's! They were able to take our full vision and make it absolutely beautiful! Not only was our day beautifully decorated, but anytime I had a..."    more
- Kayla & Jarrod
"Our wedding was amazing thanks to Madeline's Weddings & Events! Our planners made everything so stress free and our decor from the ceremony up until the reception was amazing! Everyone..."    more
- Ana & Alvin