Services
Services

Premier Wedding Planning & Wedding Day Coordination Services


Madeline's Premier Wedding Planning & Wedding Day Coordination Services is for the couple who wants their entire wedding planned and coordinated from start to finish. If your plans are lavish and layered this is the package for you. Think of us as your personal assistants for everything related to your wedding. While you sit back, relax, and enjoy your engagement... we handle the details. As with all of the packages we offer, you can be as involved as you would like!


  • Complimentary consultation
  • Unlimited face to face consultations
  • Unlimited telephone and email support
  • Assistance in locating ceremony and reception sites. This includes researching specific sites and venues as well as scheduling appointments for vendors on your behalf.
  • Walk through at site selection
  • Conceptual event design
  • Etiquette advice
  • Referrals to reputable vendors that match your style, budget and personality
  • Unlimited vendor referrals
  • Set and manage appointments with vendors
  • Attendance at vendor appointments
  • Collaboration with you on all wedding desires, needs, family dynamics and concerns
  • Assistance in developing a colour scheme and theme for the wedding in general by offering unique ways to incorporate details that will reflect your style and personality
  • A customized wedding planning calendar
  • Ongoing advice on budget, etiquette and wedding day activities
  • Access to various discounts on our stock of wedding décor items, as well as discounts through our preferred suppliers and vendors for all your additional wedding day needs.
  • Attendance at menu tasting
  • Several choices of top of the line stationery at a discounted price and assist with invitation design, layout and wording.
  • Addressing, Labelling and Mailing all Save The Dates & Invitations
  • Complete Guest List management (we handle all RSVPs)
  • Vendor contract review
  • Assistance in finding accommodations for out of town guests
  • Negotiate room rate for block of rooms
  • Assembly of Welcome Baskets for out of town guests
  • Delivery of Welcome Baskets
  • Decorate Honeymoon Suite for wedding night
  • Assistance with Rehearsal Dinner
  • Assistance with reception room layout & set-up
  • Assistance in the planning of your honeymoon
     
   {This Package Also Includes Complete Wedding Day Coordination Services}
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check availability for your date!

Starting at $10,000

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Hi Madeline,    I just wanted to send you and your team a huge Thank You for everything you did to make our wedding day look so amazing!!    From..."    more
- Andrea & Irnie
"We wanted to thank you, Allison and Dale for everything that you guys did to help our wedding run smoothly and calm our nerves on the day of our wedding!!..."    more
- Jen & Cam
"Hello you lovely ladies!! We just wanted to thank you from the bottom of our hearts.You made our day beautiful, smooth and most excellent! We think you are amazing and..."    more
- Simran & Colin
"We are so happy with the way everything went on the wedding date, and all the pre-planning that took place also. You were so professional, so easy to talk with,..."    more
- Nickie & John
"Thank you for making our wedding day one of  the most beautiful and memorable days of our lives! From our first meeting I immediately felt less stress about planning and..."    more
- Kaleigh & Graham
"I just wanted to say THANK YOU so much for everything!! The venue looked amazing and I received so many compliments on the decor and how great everything looked. We..."    more
- Jennifer & Brett
"Madelines wedding team,   We wanted to thank you all for everything you did. Our wedding was so beautiful thanks to the decor and linens that we got from you, the..."    more
- Christina & Dallas
"We're so glad we had Madeline's Weddings and Events with us on our big day and throughout the planning process. From the first decor meeting to the day of our..."    more
- Sarah & Lloyd
"I just wanted to thank you for the wonderful job you did decorating the ceremony and reception site for our recent wedding.  Having given you very little guidance…"I like pink..."    more
- Allison & Michael
"We wanted to say thank you to the team at Madeline's Weddings for making our wedding day a stress free day.  As we live in Calgary it was a little..."    more
- Andrea & Chris
"Everyone has different priorities with their wedding, for some its the location, others it might be the dress, or the photography, but the most important to me was the reception..."    more
- Natalie & Adam
"Hello ladies, I wanted to let you know that I was blown away by how totally gorgeous our room looked on our wedding day. You went above and beyond anything..."    more
- Amie & Brian
"Dear Madeline and the Staff of Madeline's Weddings,  There are no words to explain our appreciation and gratitude for the beautiful work you've created for our wedding reception.  From the..."    more
- Jamie & Jay
"Thank you Madeline's Weddings!   I had tears in my eyes when I walked into our wedding reception and saw how gorgeous the decor turned out. It was more beautiful..."    more
- Ashley & Scott
"Hi Madeline,   Our wedding day coordinators were superstars and fabulous.  We are very happy that they were there to keep things running smoothly.  We could not have had the..."    more
- Jessica & Thomas
"Dear Madeline's Weddings, Two weeks have passed since our beautiful wedding. I cannot tell you how thrilled we were to see The Tavern In The Park on Saturday. It was..."    more
- Sarah & Keith
"We just wanted to thank you guys so much for sharing the vision we had for our wedding and making it into a dream come true! You have been so..."    more
- Maisie & Mark
"Hi Madeline, We just wanted to say thank you for all of your work! The decor and reception stationary were more than we hoped for. You completely exceeded our expectations! ..."    more
- Kristen & Marc
"My husband and I could not have been happier with Madeline and her extremely helpful and professional staff. They did a fantastic job creating a colourful, yet elegant wedding for..."    more
- Megan & Dan
"Madeline and the Madeline’s weddings staff, The wedding was so great! The decor was gorgeous--what I can remember of it---It all went by way too fast and I didn’t spend..."    more
- Darlene & Derek