Services
Services

Premier Wedding Planning & Wedding Day Coordination Services


Madeline's Premier Wedding Planning & Wedding Day Coordination Services is for the couple who wants their entire wedding planned and coordinated from start to finish. If your plans are lavish and layered this is the package for you. Think of us as your personal assistants for everything related to your wedding. While you sit back, relax, and enjoy your engagement... we handle the details. As with all of the packages we offer, you can be as involved as you would like!


  • Complimentary consultation
  • Unlimited face to face consultations
  • Unlimited telephone and email support
  • Assistance in locating ceremony and reception sites. This includes researching specific sites and venues as well as scheduling appointments for vendors on your behalf.
  • Walk through at site selection
  • Conceptual event design
  • Etiquette advice
  • Referrals to reputable vendors that match your style, budget and personality
  • Unlimited vendor referrals
  • Set and manage appointments with vendors
  • Attendance at vendor appointments
  • Collaboration with you on all wedding desires, needs, family dynamics and concerns
  • Assistance in developing a colour scheme and theme for the wedding in general by offering unique ways to incorporate details that will reflect your style and personality
  • A customized wedding planning calendar
  • Ongoing advice on budget, etiquette and wedding day activities
  • Access to various discounts on our stock of wedding décor items, as well as discounts through our preferred suppliers and vendors for all your additional wedding day needs.
  • Attendance at menu tasting
  • Several choices of top of the line stationery at a discounted price and assist with invitation design, layout and wording.
  • Addressing, Labelling and Mailing all Save The Dates & Invitations
  • Complete Guest List management (we handle all RSVPs)
  • Vendor contract review
  • Assistance in finding accommodations for out of town guests
  • Negotiate room rate for block of rooms
  • Assembly of Welcome Baskets for out of town guests
  • Delivery of Welcome Baskets
  • Decorate Honeymoon Suite for wedding night
  • Assistance with Rehearsal Dinner
  • Assistance with reception room layout & set-up
  • Assistance in the planning of your honeymoon
     
   {This Package Also Includes Complete Wedding Day Coordination Services}
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check availability for your date!

Starting at $10,000

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Madeline , You and your staff truly made my wedding a dream come true. Everything was perfect.. the beautiful linens, chairs covers, draping fabric in the tent! The head table..."    more
- Jackie & Pete
"To Madeline and the Staff at Madeline's Weddings,   Steve and I can not thank you guys enough for helping us pull off the wedding day of our dreams. You..."    more
- Stacy & Steve
"Initially when I had approached my husband about hiring a coordinator for our wedding he was a fair bit reluctant to spend the money on it. Neither of us were..."    more
- Kara & Jason
"We recently got married at the Elmhurst Golf and Country Club. The day was awesome due to all of our vendors.
 Madeline's Weddings made our special day even more special. ..."    more
- Lori & Mike
"Madeline's Weddings, Thanks so much for everything on our Wedding Day! We both agreed that everything was absolutely perfect and we would not have changed a thing! :) Lindsie &..."    more
- Lindsie & Greg
"Madeline, Our wedding day was AMAZING!!! It was truly perfect, and we can't thank you enough! I can't even put into words how much fun we had. Joel and I..."    more
- Jen & Joel
"Everything was beyond perfect :) It was a wonderful day and we truly appreciated working with you all to help make it so special for us.    The decor made..."    more
- Raya & Justin
"Hi Madeline I just want to thank you and your team for making our wedding day extra ordinary. With out your team to help us out fully, we would not..."    more
- Afton & Carmine
"I could not believe my eyes when I walked into the most beautiful room, peered down to see my husband to be, surrounded by beauty. It was like a dream!..."    more
- Dawn & Chris
"To all the rockstars at Madeline’s Weddings, We cannot thank you guys enough. You guys made the room look SPECTACULAR and it was just AMAZING. Thank you thank you thank..."    more
- Ramona & Chris
"Dear Madeline & the Madeline’s Weddings Team,   Thank you so much for all of your hard work for our wedding day. When we came to you with our idea..."    more
- Liane & Antonio
"The wedding turned out even more perfectly than I ever possibly could have imagined. I knew that you guys would do a great job with the decor, but when I..."    more
- Lia & James
"Madeline, The wedding was amazing!  There were a few hiccups along the way but thank god our coordinators were there to take care of everything!  I am not sure where..."    more
- Bev & Luke
"Madeline, We can't thank you enough for all you have done for us. Our room was spectacular! Even though I didn't cry, know that it was absolutely perfect! (I couldn't..."    more
- Jenn & Daryle
"Madeline's Weddings, Thank you so much! It was the most amazing day of my life! I hear so many brides say that of their wedding day and thought it was..."    more
- Jocelyn & Tony
"Madeline is an outstanding woman who always makes it her priority to give her bride the attention and support she needs as she begins planning her special wedding day. Not..."    more
- Natalina & John
"Madeline's Weddings was exactly the service I was looking for for our wedding. They had a great selection of linens and decor and they listened to the vision I was..."    more
- Lesli & Jesse
"I would like to thank Madeline's weddings for making our wedding day a dream come true!  Madeline's decorated the Art Gallery above and beyond our wildest imagination, every little detail..."    more
- Kristy & Blair
"The venue looked amazing and all of our guests were blown away. It all looked great! Everything went well! Thanks for all you did to make our wedding so beautiful! Thanks again,..."    more
- Ainsley & Moe
"We wanted to say a HUGE thanks for everything. The wedding was literally perfect. And if it wasn’t, I can’t remember anything going wrong at least… in my brain it..."    more
- Tracy & Russ