Services
Services

Wedding Day Coordination


Madeline's Wedding Day Coordination Services is for the detail-orientated couple that has taken care of most of the planning themselves, but would like to have their wedding day professionally orchestrated with ease. The day-of wedding coordinator will look after every aspect of your wedding day from ceremony to reception and can handle any issues that may arise. With our vast range of expertise, Madeline's is dedicated to handling your dream wedding so you can relax and enjoy every moment of your wedding day!


  • Complimentary consultation
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check our availability for your date!
     

Starting at $899

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"The venue looked amazing and all of our guests were blown away. It all looked great! Everything went well! Thanks for all you did to make our wedding so beautiful! Thanks again,..."    more
- Ainsley & Moe
"I came across Madeline’s Weddings when I was in need of chair covers for our newly booked venue. From our very first meeting with Madeline and Alison, Jon and I..."    more
- Kristen & Jon
"Madeline, The wedding was AMAZING!!! Our coordinators were wonderful!!! They really were the glue for the wedding!! I am so thankful we hired you for the wedding day coordination. The decorations were..."    more
- Tiffany & Ryan
"Madeline's Weddings, Mike and I want to thank all of you for a job well done. The wedding really exceeded our expectations, and we still have friends and family commenting..."    more
- Saniya & Mike
"Thank you for doing a fantastic job with our wedding at Fort Gibraltar last Saturday!  We walked in and Fort Gibraltar was warm and inviting and looked just stunning!  It looked like something out..."    more
- Rachel & Stuart
"Thank you Madeline's Weddings! The decor, details, everything was absolutely amazing. We had so many compliments on it! You did a fantastic job. Once again thank you so much. I..."    more
- Stacey & Greg
"Madeline's did an amazing job for the decor at my wedding! Planning everything with them was super easy! Their showroom has every potential linen and they are more than willing..."    more
- April & Tyler
"Hello Jamie! We would like to thank you and the rest of the Madeline's Wedding Team for the amazing décor and service you provided for our wedding! We had a..."    more
- Kayla & Brent
"Madeline is an outstanding woman who always makes it her priority to give her bride the attention and support she needs as she begins planning her special wedding day. Not..."    more
- Natalina & John
"We just wanted to thank you guys so much for sharing the vision we had for our wedding and making it into a dream come true! You have been so..."    more
- Maisie & Mark
"Hi Madeline!   Everything was perfect on our wedding day.  We had tons of compliments the whole night!!   Thank you so much for all of the beautiful work!  ..."    more
- Leanne & Lee
"To Madeline and the Staff at Madeline's Weddings,   Steve and I can not thank you guys enough for helping us pull off the wedding day of our dreams. You..."    more
- Stacy & Steve
"WOW is all that comes to mind when I think about our wedding day. Initially, we were not planning on using Madeline’s for our linens but a competing company who..."    more
- Jenn & Cory
"I remember meeting with Alison at our famous starbucks meeting place way back 2 years before our wedding.  We were meeting to look at linens and chair covers and as..."    more
- Jen & DJ
"In October, we celebrated our wedding and had Madeline's Weddings & Events handle the decor and details. We were skeptical at first to hire a decorating company and thought we..."    more
- Jill & John
" My wife and I were married this summer. Both of us work full time, and lead busy lives, and really had a tough time finding the time to plan a..."    more
- Courtney & Kevin
"Thank you Madeline's team for all your help! Thank you for making our wedding decor look like it was out of a fairy tale! We absolutely loved it! I was..."    more
- Amelia & Nick
"When Phil and I got engaged, I knew that we would need all hands on deck for our wedding day. Madeline's Weddings and Events was amazing! From day one, the..."    more
- Jenna & Phil
"Hi Madeline! Ben and I were so happy with the linens and all of the decorations at our wedding reception.  The table settings and the head table decor were wonderful...."    more
- Ling & Ben
"A big thank you to Alison and Madeline’s Weddings for your involvement in planning our big day!  Your recommendations for our vendors were absolutely perfect!  Your vendor suggestions and the..."    more
- Christina & Darran