Services
Services

Wedding Day Coordination


Madeline's Wedding Day Coordination Services is for the detail oriented couple that has taken care of most of the planning themselves, but would like to have their wedding day professionally orchestrated with ease. The day-of wedding coordinator will look after every aspect of your wedding day from ceremony to reception and can handle any issues that may arise. With our vast range of expertise, Madeline's is dedicated to handling your dream wedding so you can relax and enjoy every moment of your wedding day!


  • Complimentary consultation
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check our availability for your date!
     

Starting at $999

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"From the Bride: We absolutely loved everything; from the decor, stationary, planning process, our coordinators, etc. We also received numerous compliments from the staff at the Hilton, Leo Mol, and..."    more
- Melissa and Chris
"Madeline's Weddings, The whole day was fantastic! OMG! The decor was amazing!!!! Everything looked so good :) Our wedding coordinators were wonderful at running the ceremony and taking care of..."    more
- Amy & Joel
"Madeline, The wedding was AMAZING!!! Our coordinators were wonderful!!! They really were the glue for the wedding!! I am so thankful we hired you for the wedding day coordination. The decorations were..."    more
- Tiffany & Ryan
"Madeline, Thank you! Everything you and your team did for our wedding was totally AMAZING! I have already recommended you to so many people whom  I hope use you.  Even..."    more
- Nadine & Josh
"Madeline's Weddings was exactly the service I was looking for for our wedding. They had a great selection of linens and decor and they listened to the vision I was..."    more
- Lesli & Jesse
"Working with Madeline's Weddings was an absolute joy! Having won the full wedding service package from her made us feel like royalty every time we met! Just being able to pick..."    more
- Becca & Tim
"We used Madeline's Weddings for day-of wedding coordination and decor, and had a great experience. Alison was so helpful and willing to do whatever was needed to make our day..."    more
- Rebecca & Ted
"Hi Madeline I just want to thank you and your team for making our wedding day extra ordinary. With out your team to help us out fully, we would not..."    more
- Afton & Carmine
"Thank you so much to Madeline and all of her staff for their hard work in all of the planning leading up to our big day! We knew we had..."    more
- Deepi & Ravi
"Thank you for your help and assistance on our wedding day. Couldn’t have done it without you. Outstanding service. Professional - and every detail in place. Quick reaction to unforseen..."    more
- Bonita & Jay
"Wow.... what an amazing job you guys all did!!!. To be honest, we were a little nervous when we first started planning our wedding with you guys but at the..."    more
- Kathleen & Clayton
" My wife and I were married this summer. Both of us work full time, and lead busy lives, and really had a tough time finding the time to plan a..."    more
- Courtney & Kevin
"Derek and I would like to say thank you for everything that you did to make our wedding day such a success.  From the moment we met with Alison we..."    more
- Lindsay & Derek
"Matt and I just wanted to thank you for the incredible services you provided for our wedding day! Choosing Madeline's Weddings was by far the best decision we could have..."    more
- Jenelle & Matt
"Hi ladies, We just wanted to say thank you so much for all the work you have done for our wedding!  The stationary looked perfect and the ballroom look amazing..."    more
- Diana & Emmanuel
"Madeline and Alison from Madeline’s Weddings helped make my vision of my fairytale wedding dream come true! Alison and Madeline made themselves availabe to me as much as I needed..."    more
- Lisa & Joel
"To The Whole Madeline's Weddings Team, Thank you so much the huge role you played on our special day!!! From our inital meeting to the invitation design to the set..."    more
- Hayley & Reule
"Everyone has different priorities with their wedding, for some its the location, others it might be the dress, or the photography, but the most important to me was the reception..."    more
- Natalie & Adam
"Madeline, Everything was AMAZING!! I was so impressed with how everything looked! The colors were perfect! All the linens, decor and all the detail that was put into that room..."    more
- Sabrina & Hermano
"Madeline's Weddings, Thanks so much for everything on our Wedding Day! We both agreed that everything was absolutely perfect and we would not have changed a thing! :) Lindsie &..."    more
- Lindsie & Greg