Services
Services

Wedding Day Coordination


Madeline's Wedding Day Coordination Services is for the detail-orientated couple that has taken care of most of the planning themselves, but would like to have their wedding day professionally orchestrated with ease. The day-of wedding coordinator will look after every aspect of your wedding day from ceremony to reception and can handle any issues that may arise. With our vast range of expertise, Madeline's is dedicated to handling your dream wedding so you can relax and enjoy every moment of your wedding day!


  • Complimentary consultation
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check our availability for your date!
     

Starting at $899

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"I just wanted to thank you for the wonderful job you did decorating the ceremony and reception site for our recent wedding.  Having given you very little guidance…"I like pink..."    more
- Allison & Michael
" My wife and I were married this summer. Both of us work full time, and lead busy lives, and really had a tough time finding the time to plan a..."    more
- Courtney & Kevin
"Madeline's Weddings, Thanks so much for everything on our Wedding Day! We both agreed that everything was absolutely perfect and we would not have changed a thing! :) Lindsie &..."    more
- Lindsie & Greg
"Meeting with Alison from Madeline's Wedding for a FREE consultation was one of the best decisions we made in preparation for our wedding. She helped us in realizing our vision..."    more
- Catherine & Richard
"Hi Madeline,   You guys did a fantastic job and we had the best day ever.  I would highly recommend day of coordination to anyone and I would recommend your..."    more
- Lianne & Daniel
"In October, we celebrated our wedding and had Madeline's Weddings & Events handle the decor and details. We were skeptical at first to hire a decorating company and thought we..."    more
- Jill & John
"Madeline's Weddings, It seems funny to send you back a thank you card that you designed for us, but we wanted you to know how much we appreciate everything you..."    more
- Chelsie & Kyle
"Fantastic service! Madeline and her staff are creative, reliable, always prepared and provided services that made our wedding day the best it could have been. From the first moment I..."    more
- Trina & Steve
"A big thank you to Alison and Madeline’s Weddings for your involvement in planning our big day!  Your recommendations for our vendors were absolutely perfect!  Your vendor suggestions and the..."    more
- Christina & Darran
"Madeline, You and Your girls made our wedding day unforgettable! People still even months later are talking about the decorating and decor.  My grandmother told me she felt as if..."    more
- Julie & Craig
"We honestly thought that our wedding was awesome! It was so much fun, and everyone had a great time! Our families loved the fact that they didn't have to worry..."    more
- Leah & Travis
"  There are so many good things to say about Madeline's Wedding & Events. Jamie was our wedding coordinator and was absolutely amazing to work with. Communicating back and forth..."    more
- Madelyne & Kim
"Madeline and Alison from Madeline’s Weddings helped make my vision of my fairytale wedding dream come true! Alison and Madeline made themselves availabe to me as much as I needed..."    more
- Lisa & Joel
"Madeline & the staff at Madeline's Weddings,   Thank-you so very much for all of your hard work pulling together everything for our Wedding Day. The decor at our wedding..."    more
- Jennifer & Dan
"We just wanted to thank you guys so much for sharing the vision we had for our wedding and making it into a dream come true! You have been so..."    more
- Maisie & Mark
"Madeline, We wanted to write you, and greatly thank you for all you did for our wedding on June 28, 2008. It was absolutely wonderful! You made my wedding perfect and..."    more
- Manon & Dave
"The wedding day was great. The room was beautiful! I walked into the St. Charles Golf & Country Club at 5:00pm and it was everything I’d imagined it would be..."    more
- Barb & Blair
"THANK-YOU!! THANK-YOU THANK-YOU!! Madeline, thank-you so very much for all of your hard work and efforts over the past year. The decor at our wedding reception was absolutely BEAUTIFUL!! Ryan..."    more
- Brett & Ryan
"Derek and I would like to say thank you for everything that you did to make our wedding day such a success.  From the moment we met with Alison we..."    more
- Lindsay & Derek
"We are so happy that we had Madeline's Weddings services for our wedding September 2013. The team was always there to help and answer any questions and provided very quick..."    more
- Jacques & Stephanie