Services
Services

Wedding Day Coordination


Madeline's Wedding Day Coordination Services is for the detail oriented couple that has taken care of most of the planning themselves, but would like to have their wedding day professionally orchestrated with ease. The day-of wedding coordinator will look after every aspect of your wedding day from ceremony to reception and can handle any issues that may arise. With our vast range of expertise, Madeline's is dedicated to handling your dream wedding so you can relax and enjoy every moment of your wedding day!


  • Complimentary consultation
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check our availability for your date!
     

Starting at $999

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Initially when I had approached my husband about hiring a coordinator for our wedding he was a fair bit reluctant to spend the money on it. Neither of us were..."    more
- Kara & Jason
"Madeline, I am writing to thank you for the excellent service we received for my daughter’s wedding.  I was impressed with the attention to detail and the professional manner in..."    more
- Kiera & Carey
"Madeline, We can't thank you enough for all you have done for us. Our room was spectacular! Even though I didn't cry, know that it was absolutely perfect! (I couldn't..."    more
- Jenn & Daryle
"Madeline and her team at Madeline's Weddings made my dream wedding a reality!  I'm one of those picky brides, so it was important for me to choose the right company..."    more
- Camille & Ken
"Madeline's Weddings, Thanks so much for everything on our Wedding Day! We both agreed that everything was absolutely perfect and we would not have changed a thing! :) Lindsie &..."    more
- Lindsie & Greg
"Everything was beyond perfect :) It was a wonderful day and we truly appreciated working with you all to help make it so special for us.    The decor made..."    more
- Raya & Justin
"I just wanted to say THANK YOU, the room looked INCREDIBLE! And I really appreciate all of the extras and how much you spoiled us :) Madeline, you have an..."    more
- Brenna & Tom
"THANK-YOU!! THANK-YOU THANK-YOU!! Madeline, thank-you so very much for all of your hard work and efforts over the past year. The decor at our wedding reception was absolutely BEAUTIFUL!! Ryan..."    more
- Brett & Ryan
"The wedding was PERFECT everything was perfect, the coordinators were amazing and extremely helpful, having them there made our lives so much more smoother because we didn't have so much on..."    more
- Ashley & Rick
"Thank you Madeline's Weddings!   I had tears in my eyes when I walked into our wedding reception and saw how gorgeous the decor turned out. It was more beautiful..."    more
- Ashley & Scott
" Working with Madeline's Weddings was amazing! It was so easy and convenient. Picking out the the decor was the hardest part due to all the options. Jamie was fantastic and..."    more
- Brittanie & Jeremie
"We just wanted to thank you guys so much for sharing the vision we had for our wedding and making it into a dream come true! You have been so..."    more
- Maisie & Mark
"Nancy and I have been rebounding since last Saturday and we just noticed your repost on Instagram. Tonys was asking for a photo and we couldnt be happier to provide..."    more
- Gary & Nancy
" Madeline's helped bring my dream wedding to life! Jamie and her team were absolutely AMAZING! Planning a wedding was super stressful and any time I had a question I would..."    more
- Ashley & Brendan
"Hello Madeline,   Everything was PERFECT! You are all AMAZING! Everything was beautiful! The detail, the decor it all was more than we could have hoped for! It all came out..."    more
- Jodi & Will
"Hi ladies, We just wanted to say thank you so much for all the work you have done for our wedding!  The stationary looked perfect and the ballroom look amazing..."    more
- Diana & Emmanuel
"We would like to take this opportunity to thank you, Alison, and Adam for the SUPERB job all of you did to help make our wedding day so special and..."    more
- Donna & Sebastian
"MY GOD! IT LOOKED BEAUTIFUL! THE tables were just gorgeous, the guest book fantastic, the head table, AWESOME!    Madeline, it all turned out PERFECT!!! Thank you sooooo much for..."    more
- Angelica & Kevin
"Madeline, Our wedding day was AMAZING!!! It was truly perfect, and we can't thank you enough! I can't even put into words how much fun we had. Joel and I..."    more
- Jen & Joel
"Dear Madeline & Staff, We just wanted to say thank you so much for all of your help with our wedding. It was great having you at the rehearsal, the..."    more
- Amanda & Reid