Services
Services

Wedding Day Coordination


Madeline's Wedding Day Coordination Services is for the detail oriented couple that has taken care of most of the planning themselves, but would like to have their wedding day professionally orchestrated with ease. The day-of wedding coordinator will look after every aspect of your wedding day from ceremony to reception and can handle any issues that may arise. With our vast range of expertise, Madeline's is dedicated to handling your dream wedding so you can relax and enjoy every moment of your wedding day!


  • Complimentary consultation
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check our availability for your date!
     

Starting at $999

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Thank you for making our wedding day one of  the most beautiful and memorable days of our lives! From our first meeting I immediately felt less stress about planning and..."    more
- Kaleigh & Graham
"I went to a hotel that one of my bridesmaids told us about and they had an all inclusive package with Madeline's Weddings. I thought there would be no way..."    more
- Melissa & Jeremy
"Madeline, You made our wedding day perfect with all your ceremony and reception decor at our venue! The tables linens and chair covers were all beautiful. The decor and details..."    more
- Mirela & Rajid
"Thank you Madeline's Weddings! The decor, details, everything was absolutely amazing. We had so many compliments on it! You did a fantastic job. Once again thank you so much. I..."    more
- Stacey & Greg
"Dear Madeline's Weddings, Two weeks have passed since our beautiful wedding. I cannot tell you how thrilled we were to see The Tavern In The Park on Saturday. It was..."    more
- Sarah & Keith
"When Angelo and I first got engaged, I knew that we would need help to pull off the wedding of our dreams, so we turned to Madeline’s Weddings. And it’s a..."    more
- Kristin & Angelo
"Everything was absolutely perfect! The decor was beautiful, and our wedding day coordinators were so wonderful, they made us feel so at ease knowing they were there to help. Everything..."    more
- Amber & Tim
" Madeline's Weddings & Events helped make my wedding better then I imagined! They have amazing one on one services to help you nail down exactly what you want. I changed..."    more
- Samantha & Derek
"Madeline, Thank you! Everything you and your team did for our wedding was totally AMAZING! I have already recommended you to so many people whom  I hope use you.  Even..."    more
- Nadine & Josh
"Madeline, One word for our reception: STUNNING!!!!!!!!!!!!! You and your team did such a beautiful job on our wedding!!! I was blown away on the elegance of how the hall..."    more
- Vicki & Darren
"Matt and I just wanted to thank you for the incredible services you provided for our wedding day! Choosing Madeline's Weddings was by far the best decision we could have..."    more
- Jenelle & Matt
"Hi Madelines!   I wanted to email you to thank you for the beautiful set up!! You went above & beyond and I can't believe how amazing it looked! It..."    more
- Tara & Mark
"I would just like to thank Madeline’s Weddings for the fabulous job they did for my wedding that was held on November 17, 2007. The overlays, chair covers and over..."    more
- Kerri & Keith
"A year after our wedding, when I think back to the day of and to the moment we walked into our reception hall - I think of how appreciative we..."    more
- Karen & Jag
"Madeline and team, We were married July 18, 2009 at the Fort Gary Hotel. The venue we chose is spectacular in itself, and when you and your team came to..."    more
- Graziella & Shane
"Nancy and I have been rebounding since last Saturday and we just noticed your repost on Instagram. Tonys was asking for a photo and we couldnt be happier to provide..."    more
- Gary & Nancy
"Joey and I would like to say thank you so very much for all of your work on our wedding day. I enjoyed myself so much because I knew that..."    more
- Tanya & Joey
"Madelines wedding team,   We wanted to thank you all for everything you did. Our wedding was so beautiful thanks to the decor and linens that we got from you, the..."    more
- Christina & Dallas
"We hired Madeline’s Weddings for the 30 day and day of planning, day of coordination and décor for our wedding and reception.  It was the best decision I could have..."    more
- Marcie & Ken
"I could not believe my eyes when I walked into the most beautiful room, peered down to see my husband to be, surrounded by beauty. It was like a dream!..."    more
- Dawn & Chris