Services
Services

Wedding Day Coordination


Madeline's Wedding Day Coordination Services is for the detail-orientated couple that has taken care of most of the planning themselves, but would like to have their wedding day professionally orchestrated with ease. The day-of wedding coordinator will look after every aspect of your wedding day from ceremony to reception and can handle any issues that may arise. With our vast range of expertise, Madeline's is dedicated to handling your dream wedding so you can relax and enjoy every moment of your wedding day!


  • Complimentary consultation
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check our availability for your date!
     

Starting at $899

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Thank you Madeline. The wedding was so beautiful. We absolutely loved, loved, loved all the choices we made. The linens combined with the decor was so beautiful and everyone commented..."    more
- Tammy & Anthony
"Madeline and team, Everything at our wedding was wonderful!  I just checked out your website and the pics of the room look great. The decor was  so gorgeous. You did..."    more
- Kristen & Steve
"I just wanted to say THANK YOU, the room looked INCREDIBLE! And I really appreciate all of the extras and how much you spoiled us :) Madeline, you have an..."    more
- Brenna & Tom
"Madeline, You made our wedding day perfect with all your ceremony and reception decor at our venue! The tables linens and chair covers were all beautiful. The decor and details..."    more
- Mirela & Rajid
"Hi Madeline, I just wanted to say thank-you again for the wonderful job you and your team did helping Warren and I plan our wedding. From helping us choose our..."    more
- Shannon & Warren
"STUNNING! When we walked into our wedding reception that was the first thing that came to our minds. The decor was absolutely gorgeous. From the table linens to the head..."    more
- Amanda & John
"  Our day was absolutely perfect! When Taylor and I walked into the ballroom, it took our breath away, it was more than I ever imagined, and truly out of..."    more
- Kim & Taylor
"A year after our wedding, when I think back to the day of and to the moment we walked into our reception hall - I think of how appreciative we..."    more
- Karen & Jag
"MY GOD! IT LOOKED BEAUTIFUL! THE tables were just gorgeous, the guest book fantastic, the head table, AWESOME!    Madeline, it all turned out PERFECT!!! Thank you sooooo much for..."    more
- Angelica & Kevin
"Madeline is an outstanding woman who always makes it her priority to give her bride the attention and support she needs as she begins planning her special wedding day. Not..."    more
- Natalina & John
"Initially when I had approached my husband about hiring a coordinator for our wedding he was a fair bit reluctant to spend the money on it. Neither of us were..."    more
- Kara & Jason
"Joey and I would like to say thank you so very much for all of your work on our wedding day. I enjoyed myself so much because I knew that..."    more
- Tanya & Joey
"I would just like to say you were brilliant! All of our guests commented on how lovely everything was decorated. You truly provide an amazing service and we couldn't be..."    more
- Genevieve & Tai
"I just wanted to say THANK YOU so much for everything!! The venue looked amazing and I received so many compliments on the decor and how great everything looked. We..."    more
- Jennifer & Brett
"Derek and I would like to say thank you for everything that you did to make our wedding day such a success.  From the moment we met with Alison we..."    more
- Lindsay & Derek
"Madeline's Weddings, Me and Kurt want to thank you so much from the bottom of our hearts, for making our dream wedding a reality!!! There were no complications all day..."    more
- Kirby & Kurt
"Dear Madeline & Staff, We just wanted to say thank you so much for all of your help with our wedding. It was great having you at the rehearsal, the..."    more
- Amanda & Reid
"Madeline,   Everything was amazing!   Thank you so much for making the hall look so beautiful. You and your staff did such an amazing job. Marco and I were ecstatic when we..."    more
- Tania & Marco
"Madeline , You and your staff truly made my wedding a dream come true. Everything was perfect.. the beautiful linens, chairs covers, draping fabric in the tent! The head table..."    more
- Jackie & Pete
"We're so glad we had Madeline's Weddings and Events with us on our big day and throughout the planning process. From the first decor meeting to the day of our..."    more
- Sarah & Lloyd