Services
Services

Wedding Day Coordination


Madeline's Wedding Day Coordination Services is for the detail oriented couple that has taken care of most of the planning themselves, but would like to have their wedding day professionally orchestrated with ease. The day-of wedding coordinator will look after every aspect of your wedding day from ceremony to reception and can handle any issues that may arise. With our vast range of expertise, Madeline's is dedicated to handling your dream wedding so you can relax and enjoy every moment of your wedding day!


  • Complimentary consultation
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check our availability for your date!
     

Starting at $999

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Thank you for doing a fantastic job with our wedding at Fort Gibraltar last Saturday!  We walked in and Fort Gibraltar was warm and inviting and looked just stunning!  It looked like something out..."    more
- Rachel & Stuart
"Initially when I had approached my husband about hiring a coordinator for our wedding he was a fair bit reluctant to spend the money on it. Neither of us were..."    more
- Kara & Jason
"We wanted to thank you, Allison and Dale for everything that you guys did to help our wedding run smoothly and calm our nerves on the day of our wedding!!..."    more
- Jen & Cam
"Thank you for your help and assistance on our wedding day. Couldn’t have done it without you. Outstanding service. Professional - and every detail in place. Quick reaction to unforseen..."    more
- Bonita & Jay
"I was impressed with Madeline’s the moment I walked into their open house.  I decided right then and there that I wanted Madeline’s for my wedding.   I began working..."    more
- Kaylee & Jared
"Madeline's Weddings, Thank you so much! It was the most amazing day of my life! I hear so many brides say that of their wedding day and thought it was..."    more
- Jocelyn & Tony
"To all the rockstars at Madeline’s Weddings, We cannot thank you guys enough. You guys made the room look SPECTACULAR and it was just AMAZING. Thank you thank you thank..."    more
- Ramona & Chris
"WOW is all that comes to mind when I think about our wedding day. Initially, we were not planning on using Madeline’s for our linens but a competing company who..."    more
- Jenn & Cory
"Hi Madeline, We cannot thank you enough for making our wedding reception a dream come true! When we first got engaged last December we started planning our wedding right away..."    more
- Julia & Ryan
"To the Madeline's Team, Thank you for all your hard work and help on the day of our wedding! It would not have gone as smoothly without our wedding coordinators..."    more
- Siuleen & Ari
"Dear Madeline (and the entire Madeline's Weddings Team), THANK YOU SO MUCH for everything you and your team did for Mack and I, not only on the day of the..."    more
- Paige & Mack
"Hi Madeline!   Everything was perfect on our wedding day.  We had tons of compliments the whole night!!   Thank you so much for all of the beautiful work!  ..."    more
- Leanne & Lee
"Madeline, I wanted to take a moment to thank you and your entire team for all of your help throughout my wedding planning process and the big day on June 20th..."    more
- Kristy & Rob
"Hi ladies, We just wanted to say thank you so much for all the work you have done for our wedding!  The stationary looked perfect and the ballroom look amazing..."    more
- Diana & Emmanuel
"We want to tell you how absolutely amazing the decor for our reception was...it was exactly the way I had always pictured it! We truly appreciated your professionalism and meticulous..."    more
- Christine & Mick
"The wedding turned out even more perfectly than I ever possibly could have imagined. I knew that you guys would do a great job with the decor, but when I..."    more
- Lia & James
"STUNNING! When we walked into our wedding reception that was the first thing that came to our minds. The decor was absolutely gorgeous. From the table linens to the head..."    more
- Amanda & John
"Madeline, I am writing to thank you for the excellent service we received for my daughter’s wedding.  I was impressed with the attention to detail and the professional manner in..."    more
- Kiera & Carey
"Madelines wedding team,   We wanted to thank you all for everything you did. Our wedding was so beautiful thanks to the decor and linens that we got from you, the..."    more
- Christina & Dallas
"Hi Madeline, I wanted to thank everyone as Madelines for making our wedding day amazing. We were so happy with our wedding coordinators, Sarah and Sara. They were so calm..."    more
- Marcie & Brad