Services
Services

Premier Wedding Planning & Wedding Day Coordination Services


Madeline's Premier Wedding Planning & Wedding Day Coordination Services is for the couple who wants their entire wedding planned and coordinated from start to finish. If your plans are lavish and layered this is the package for you. Think of us as your personal assistants for everything related to your wedding. While you sit back, relax, and enjoy your engagement... we handle the details. As with all of the packages we offer, you can be as involved as you would like!


  • Complimentary consultation
  • Unlimited face to face consultations
  • Unlimited telephone and email support
  • Assistance in locating ceremony and reception sites. This includes researching specific sites and venues as well as scheduling appointments for vendors on your behalf.
  • Walk through at site selection
  • Conceptual event design
  • Etiquette advice
  • Referrals to reputable vendors that match your style, budget and personality
  • Unlimited vendor referrals
  • Set and manage appointments with vendors
  • Attendance at vendor appointments
  • Collaboration with you on all wedding desires, needs, family dynamics and concerns
  • Assistance in developing a colour scheme and theme for the wedding in general by offering unique ways to incorporate details that will reflect your style and personality
  • A customized wedding planning calendar
  • Ongoing advice on budget, etiquette and wedding day activities
  • Access to various discounts on our stock of wedding décor items, as well as discounts through our preferred suppliers and vendors for all your additional wedding day needs.
  • Attendance at menu tasting
  • Several choices of top of the line stationery at a discounted price and assist with invitation design, layout and wording.
  • Addressing, Labelling and Mailing all Save The Dates & Invitations
  • Complete Guest List management (we handle all RSVPs)
  • Vendor contract review
  • Assistance in finding accommodations for out of town guests
  • Negotiate room rate for block of rooms
  • Assembly of Welcome Baskets for out of town guests
  • Delivery of Welcome Baskets
  • Decorate Honeymoon Suite for wedding night
  • Assistance with Rehearsal Dinner
  • Assistance with reception room layout & set-up
  • Assistance in the planning of your honeymoon
     
   {This Package Also Includes Complete Wedding Day Coordination Services}
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check availability for your date!

Starting at $10,000

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"The wedding day was great. The room was beautiful! I walked into the St. Charles Golf & Country Club at 5:00pm and it was everything I’d imagined it would be..."    more
- Barb & Blair
"Thank you Madeline. The wedding was so beautiful. We absolutely loved, loved, loved all the choices we made. The linens combined with the decor was so beautiful and everyone commented..."    more
- Tammy & Anthony
"Dear Alison, Madeline and the entire Madeline's Weddings team, A heartfelt thank you for all of your help planning and decorating our wedding. You had to put up with two..."    more
- Jason & Gary
"I cannot say enough about Madeline and her team! They are incredible to work with. Every time we met with them or spoke with them, we came away even more..."    more
- Lisa & Joel
"Madeline, We wanted to write you, and greatly thank you for all you did for our wedding on June 28, 2008. It was absolutely wonderful! You made my wedding perfect and..."    more
- Manon & Dave
"Madeline's Weddings was exactly the service I was looking for for our wedding. They had a great selection of linens and decor and they listened to the vision I was..."    more
- Lesli & Jesse
"Hi Madeline and Everyone at Madeline's Weddings!   I don't even know where to start with what I thought on my wedding day. Everything was so, so beautiful! So perfect!..."    more
- Candace & Shawn
" I've been fortunate enough to be able to work with Madeline's Weddings twice. They had done the decor for my 18th birthday many years ago so when the time came..."    more
- Quennie + Pirre
"Fantastic service! Madeline and her staff are creative, reliable, always prepared and provided services that made our wedding day the best it could have been. From the first moment I..."    more
- Trina & Steve
"Madeline and team, Everything at our wedding was wonderful!  I just checked out your website and the pics of the room look great. The decor was  so gorgeous. You did..."    more
- Kristen & Steve
"Madeline, Our wedding day could have not turned out more perfectly!  Words simply cannot describe how wonderful you and your team were to work with.  Right from the first consultation,..."    more
- Kendra & Mike
"I want to start by thanking all the staff at Madeline’s Weddings for the phenomenal job done on my wedding!!! I had so many obstacles to overcome for the big..."    more
- Anita & Helder
"We would like to thank Madeline’s Wedding and Events for making our wedding day such a special memory for us and for their amazing customer service. In particular, we worked..."    more
- Michelle & Jason
"I could not believe my eyes when I walked into the most beautiful room, peered down to see my husband to be, surrounded by beauty. It was like a dream!..."    more
- Dawn & Chris
"When Phil and I got engaged, I knew that we would need all hands on deck for our wedding day. Madeline's Weddings and Events was amazing! From day one, the..."    more
- Jenna & Phil
" Madeline's Wedding & Events was such a pleasure to work with! Jamie made everything so easy and stress free. When we first started planning we were so lost on where..."    more
- Samantha & Jordan
"Thank you for doing a fantastic job with our wedding at Fort Gibraltar last Saturday!  We walked in and Fort Gibraltar was warm and inviting and looked just stunning!  It looked like something out..."    more
- Rachel & Stuart
"Atheer and I were extremely happy with our wedding planning and co-ordination provided by Madeline's Weddings. Alison was a lot of fun to work with and made planning a wedding..."    more
- Suzanne & Atheer
" Madeline's Weddings & Events helped make my wedding better then I imagined! They have amazing one on one services to help you nail down exactly what you want. I changed..."    more
- Samantha & Derek
"We wanted to say thank you to the team at Madeline's Weddings for making our wedding day a stress free day.  As we live in Calgary it was a little..."    more
- Andrea & Chris