Services
Services

Wedding Day Coordination


Madeline's Wedding Day Coordination Services is for the detail oriented couple that has taken care of most of the planning themselves, but would like to have their wedding day professionally orchestrated with ease. The day-of wedding coordinator will look after every aspect of your wedding day from ceremony to reception and can handle any issues that may arise. With our vast range of expertise, Madeline's is dedicated to handling your dream wedding so you can relax and enjoy every moment of your wedding day!


  • Complimentary consultation
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check our availability for your date!
     

Starting at $999

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Dear Alison, Madeline and the entire Madeline's Weddings team, A heartfelt thank you for all of your help planning and decorating our wedding. You had to put up with two..."    more
- Jason & Gary
"We used Madeline's Weddings for day-of wedding coordination and decor, and had a great experience. Alison was so helpful and willing to do whatever was needed to make our day..."    more
- Rebecca & Ted
"When Angelo and I first got engaged, I knew that we would need help to pull off the wedding of our dreams, so we turned to Madeline’s Weddings. And it’s a..."    more
- Kristin & Angelo
"Oumad and I would like to extend our sincere appreciation and gratitude for all the hard work and dedication you and your team had for us. From the very first..."    more
- Terri & Oumad
"Working with everyone at Madeline’s made our vision for the reception come to life! They matched our colours beautifully, and had great options to add that finishing ‘wow’ factor- for..."    more
- Michelle & Dan
"I would just like to sincerely thank everyone at Madeline's Weddings for making our Wedding day so spectacular. You were able to capture our vision and it completely surpassed our..."    more
- Vanessa & Shane
"Hi Madeline, I just wanted to say thank-you again for the wonderful job you and your team did helping Warren and I plan our wedding. From helping us choose our..."    more
- Shannon & Warren
"Thank you so much Madeline. Our wedding day coordinators and the rest of your crew were so amazing to work with. You all made our wedding day a spectacular beautiful..."    more
- Sarah & Craig
"From our very first meeting with Madeline’s Weddings it was obvious that they were a great firm ready to bring tons of experience and energy to our wedding.  I’ve commented..."    more
- Chelsea & Steve
"Dear Madeline and the Staff of Madeline's Weddings,  There are no words to explain our appreciation and gratitude for the beautiful work you've created for our wedding reception.  From the..."    more
- Jamie & Jay
"If you want your wedding to be exactly how you dreamed it to be then listen to my story. When I was a little girl growing up I always invisoned..."    more
- Kate & Victor
"Madeline,   Everything was amazing!   Thank you so much for making the hall look so beautiful. You and your staff did such an amazing job. Marco and I were ecstatic when we..."    more
- Tania & Marco
"We wanted to say thank you to the team at Madeline's Weddings for making our wedding day a stress free day.  As we live in Calgary it was a little..."    more
- Andrea & Chris
"WOW is all that comes to mind when I think about our wedding day. Initially, we were not planning on using Madeline’s for our linens but a competing company who..."    more
- Jenn & Cory
"Madeline’s Weddings & Events made our wedding the perfect day!  They went above and beyond for us and were an invaluable source of support and reassurance. We worked with Jamie,..."    more
- Kylie & Kirk
"Dear Madeline & Staff, We just wanted to say thank you so much for all of your help with our wedding. It was great having you at the rehearsal, the..."    more
- Amanda & Reid
"Initially when I had approached my husband about hiring a coordinator for our wedding he was a fair bit reluctant to spend the money on it. Neither of us were..."    more
- Kara & Jason
"The wedding turned out even more perfectly than I ever possibly could have imagined. I knew that you guys would do a great job with the decor, but when I..."    more
- Lia & James
"I knew I wanted to have a Wedding Day Coordinator because I am the type of person to get very stressed if things are not going as planned. Because of..."    more
- Andrea & Jay
"Madeline's Weddings and Events took care of everything so we didn't have any worries on our wedding day. Their staff was great to work with and the room looked so..."    more
- Clair & Mike